Registration confirmation
Your completed registration and successful payment will be automatically acknowledged via email with confirmation attaching a tax invoice and receipt. If your email does not come through to your inbox, please check your junk mail settings. Your registration will only be confirmed upon full payment of fees.

Name badge
Each delegate will receive a name badge when they check in at the registration desk. The badge will be your official pass to obtain entry to all sessions and social functions. You are responsible for having your badge visible at all times and it must be clearly visible to obtain entry to all sessions and to social functions. The Conference Managers expect appropriate behaviour from delegates and reserve the right to revoke the name badge and privileges of anyone behaving in an inappropriate manner.

Credit card
The preferred payment method is credit/debit card. Accepted credit/debit cards are Visa, MasterCard and American Express. Please note all transactions will appear on your statement as ‘Meeting by Arinex, Sydney’.

Alternative payment method
For alternative payment methods, please choose Option 1 while processing your registration or alternatively please call the meeting managers on +61 3 8888 9500 or email us at register.ictc2025@arinexgroup.com

Cancellations and refunds
Cancellations must be notified in writing to the International Childhood Trauma Conference 2025 Managers at register.ictc2025@arinexgroup.com

Cancellations before 17 May 2025 will incur a A$150.00 cancellation fee.
Cancellations from 18 May 2025 to 16 July 2025 will incur a 50% cancellation fee.
Cancellations on or after 17 July 2025 will receive no refund.
Additional paid Social program tickets: Payments are non-refundable at 16 July 2025.

Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017. The objective of these is to protect the right of the individual to privacy of their information.

Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data. The legislation was adopted on 27 April 2016.

The Conference Managers comply with these legislations and are committed to protect the right of the individual to privacy of their information.

Arinex will not sell your personal information to third parties. If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information. You may also withdraw your consent for use of your information by advice to us in writing.

Why do we wish you to provide your information?
We require your information to facilitate provision of information to you regarding the Conference and to facilitate your participation in the Conference. Information collected in respect of your proposed participation in any aspect of the Conference will be used for the purposes listed below. You can give or withhold your consent for each or all of these uses. Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the Conference or to communicate with you regarding your registration if you select ‘no’ to point 1.

What will we do with your information?

• Planning and conduct of the Conference including arrangements for your participation (e.g. accommodation booking);
• In the Delegate List published for the Conference;
• May also be provided to organisers of future occurrences of this Conference;
• May be used to provide you with information of other relevant events in your area of interest.

Important Notes:
The parties who will have access to your information (subject to your preference selections on above points) are the Conference Managers, the Conference host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the Conference (point 2) and any future organisers of the Conference (point 3).
The parties mentioned above will rely on your above consent indications for the purposes of compliance.

• You may withdraw your granular consent at any time by notice in writing to the Conference Managers.
• You are entitled to access the information held by written application to the Conference Managers.
• For further information please see our detailed corporate Privacy Statement at link

Registration fees do not include insurance. It is strongly recommended that at the time you register for the 2025 International Childhood Trauma Conference and book your travel you take out an insurance policy of your choice. The policy should include:

• Loss of fees/deposit through cancellation of your participation in the Conference or through cancellation of the Conference,
• Loss of international/domestic air fares through cancellation for any reason,
• Loss of tour monies through cancellation for any reason including airline or related services strikes within Australia,
• Failure to utilise tours or pre-booked arrangements due to airline delay,
• Force Majeure or any other reason,
• Medical expenses (including sickness and accident cover),
• Loss or damage to personal property,
• Additional expenses and repatriation should travel arrangements have to be altered,
• Medical expenses.

The Conference Managers cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

The Organiser and Host/s of 2025 International Childhood Trauma Conference (the “Event”) reserve the right to remove from the venue/Event at any time any attendee deemed to be causing, or potentially causing, a disturbance or exhibiting disruptive or inappropriate behaviour. Such removal does not constitute a right to refund of any fees paid. Please view the Code of Conduct here which all attendees are expected to comply with.

All visitors to Australia must have a valid visa to travel to and enter Australia. A Welcome Letter will be attached to your registration confirmation email following the completion of registration. For visa information please see the information below, otherwise, visit the website of the Department of Home Affairs.

Please note – it is strongly recommended that Australian visa applications are lodged at least two months prior to departure from your point of origin.